Finance Assistant 2019-04-02T09:33:39+00:00

Finance Assistant

Reports to: Clients Accounts Manager
Based at:
Crabtree PM Limited Head Office, Marlborough House,
298 Regents Park Road, London, N3
Hours of work:
9.00am – 5.30pm Monday to Friday 

Job Purpose:

Supporting Client Accounts team with financial audit and budget preparation and responsible for issuing all demands.

Main Duties and Responsibilities:

  • Downloading reports from Qube for production of accounting packs for end of year service charge accounts including checking for all invoices against expenditure before passing to the external Auditors
  • Preparing accounting packs for trading companies e.g. ground rents and issuing demands
  • Billing of periodic rent, service charges, insurance and other charges to lessees/occupiers
  • Billing of directly recoverable insurance and water charges to lessees/occupiers
  • Send out service charge accounts to leaseholders once completed by the Finance Analysts
  • Prepare budget pack, download reports and analyse variances, include applicable notes for PM/CRM review, process any adjustments highlighted during review process by PM/CRM or Director
  • Ensuring annual budgets are loaded correctly to Qube and creating demands and direct debits tables as needed
  • Ensure the Budget tracker in Qube is updated at every stage of progress
  • Reconciliation of all Client Trust Bank Accounts on a monthly basis ensuring any variances are resolved
  • Answering leaseholder / client enquiries in a timely fashion
  • Answering any Property Manager enquiries and assisting where necessary
  • New Build Completions – Load opening cash balances for new builds schemes as and when required
  • Various ad-hoc duties as required by line manager


Person Specification:


  • Excellent attention to detail
  • Excellent communication skills
  • Team player


  • Studying for an AAT qualification or equivalent
  • An understanding of regulation and guidance notes relating to service charge accounting and process
  • Property accounting knowledge and experience
  • Relevant experience in similar role
  • Knowledge of Qube an advantage, but training will be given
Job Specification
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